Business Entertaining HR Policies & Procedures

Business Entertaining Policy

Many organizations use the entertainment of business associates as a means for generating business and promoting corporate goodwill. Most employers, however, also closely scrutinize their entertainment expenses. Restructuring, employee cutbacks, and leaner budgets have led some employers to reduce the frequency and costs of customer business lunches and other forms of business entertaining. Organizations that encourage business entertaining therefore should establish guidelines to limit exposure to legal liability, handle the authorization process, and control the amount of expenditures and their deductibility under the Internal Revenue Code. (See also: Travel)
 
This policy discusses business entertaining on behalf of the employer, consumption of alcohol and employer liability, business substantiation, and employer-sponsored events.
 
Topics in this policy include:
 
· Need for Business Entertainment Policy
· Authority to Conduct Entertainment
· Special Entertainment Needs
· Receipts Required
· Consumption of Alcoholic Beverages
· Business Associates
· Entertainment Expenses
· Approval by Supervisor
· Substantiation
· Amount Requiring Receipt
· Alcohol and Employer Liability
· Employer-Sponsored Events and Harassment Claims

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