Meal Reimbursement Policy
This policy focuses on the provision or payment of non-travel related meals to
employees. Some employers arrange for employee meals to minimize work
disruptions and boost employee energy and performance. Employers that
occasionally supply meals to workers most often do so for exempt employees who
must work through lunch or after normal business hours. However, some
organizations also provide or pay for meals for nonexempt employees who are
required to work unscheduled overtime. Other employers have more general
policies that give supervisors greater flexibility by letting them authorize
meal reimbursements at their discretion.
Hours of Work)
This meal reimbursement policy provides information regarding an employer providing, paying or
reimbursing an employee for business-related meals allowed by the IRS.
Topics in this policy include:
· Practical Considerations
· Overtime Meal Reimbursement
· On-Site Food Service
· Meal Break Requirements
· Amount of Reimbursement
· Taxation of On-Site Meals and “Supper Money”
· Expenses Must Be Reasonable
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A note regarding copyright:
Our policies are intended to help organizations create their own personnel
policies or handbooks for distribution internally. Accordingly, you may use the
Model Policies verbatim or modify them to suit the culture of your organization.
Since the policy is copyrighted, we are making a special exception for this
particular use. However, the policies may not be used to create or update
policies for any organization other than the one buying the policy. In other
words, you can’t create policies or handbooks to offer to other organizations,
either for profit or free of charge. This would be considered a direct violation
of our copyright.
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159 St. Matthews Avenue, Suite 5
Louisville, KY 40207